Recruitment Privacy Statement

Last updated – 1 July 2026

The following statement is important and should be read carefully.

This statement summarises how Nous Group (including Nous Group Ltd ABN 66 086 210 344, Nous Data Insights Group Pty Ltd ABN 15 613 111 443, and their respective related bodies corporate) (Nous Group) uses and manages personal information when carrying out recruitment activities. It also outlines the existence of various pre-employment checks that Nous Group conducts to ensure that information provided by applicants is true, accurate and complete.

Nous Group is committed to safeguarding the privacy of individuals, including its employees and prospective employees, and to the protection of personal information that relates to them in accordance with applicable privacy laws. 

We may, from time to time, update this statement, including to consider new laws and technologies. This statement is in addition to, and should be read in conjunction with, the Nous Group Privacy Policy.

Nous Group collects personal information from you in relation to current or future employment opportunities with our organisation. Your personal information can be collected at any stage of our recruitment process. Nous Group is the data controller of your personal information.   

The types of personal information we collect include your contact details, your referee’s contact details, details of your current and previous employment, education, academic transcripts, skills and industry associations, EDI information such as gender and cultural background, citizenship and entitlement to work, details of any accommodations needed to participate in the interview process, or to perform work related tasks , whether you are Aboriginal and/or Torres Strait Islander and if you have any clearances (such as a government security clearance).  

Our recruitment process may include the use of AI tools, such as AI-enabled transcription services. These tools help us operate efficiently, assess candidates consistently, and support human decision-making. We apply AI thoughtfully and in line with legal and ethical standards, always prioritising fairness, transparency, and respect for individuals. If you have questions or concerns about the use of AI in our recruitment process, please contact us at [email protected].

Nous Group collects personal information during the recruitment process:

• to assess your suitability for current or future employment opportunities at Nous Group
• to ascertain if you require accommodations to participate in the interview process, or to perform work related tasks associated with the position
• to analyse de-identified demographic data on our candidates, to track and continuously improve our reach to a diverse pool of candidates, leading to increasing diversity at Nous Group
• as otherwise required by law.

Nous Group engages third party external providers to perform pre-employment screening checks to verify the accuracy of the information you have provided and to further assess your suitability for current or future employment opportunities at Nous Group. The results of these pre-employment screening checks may lead us to discontinue your application for a current or future employment vacancy.

To the extent permitted by applicable privacy laws, we may use your personal information to share with you other career opportunities, or promotional materials regarding career-related events that we feel may interest you. This may be communicated to you through a variety of channels, including email or phone. We may also contact you to seek feedback on services provided by Nous Group or for recruitment-related marketing or other research purposes. You may, at any time, request that we discontinue sending you communications in connection with our recruitment activities. 

Nous Group relies on the following legal bases to process your personal information, in accordance with applicable privacy laws.  

1. Legitimate interests – we have a legitimate interest in building and managing our relationship with you for hiring and workforce planning purposes.  
2. Consent: where required by applicable privacy laws:
   • we will obtain your consent to provide you with information that you have indicated you are interested in receiving.
   • we will obtain your consent to the extent we collect, use or disclose your sensitive personal information.   

Where we rely on legitimate interests as a lawful basis for collecting and using your personal information, we have considered the impact on your rights and determined that our interests do not override your fundamental rights and freedoms, and we will only process your personal information in ways that are proportionate, necessary, and aligned with your reasonable expectations. 

You may withdraw your consent at any time in the same way you gave consent or by contacting us in accordance with the instructions below. 

Your personal details may be disclosed to people within Nous Group, to referees nominated by you, to your former employers, to any third party organisations that Nous Group engages to assist us with our recruitment process, or if required by law. 

Your personal information may be disclosed outside of your home country to an entity in a foreign country, including entities across Nous Group but also to third party service providers (Overseas Entities). The countries in which these Overseas Entities are likely to be located include Australia, the United Kingdom and Canada, where we have offices.

It is possible that the Overseas Entities may be subject to foreign laws that do not provide the same level of protection of information as in your home country or that provide a greater level of protection than in your home country. We take reasonable steps to ensure that these Overseas Entities do not breach applicable privacy laws and that they are obliged to protect the privacy and security of your personal information and use it only for the purpose for which it is disclosed. For further information about these safeguards, refer to the Nous Group Privacy Policy.

If you do not provide all of the personal information that we request then we may be unable to communicate with you or your referees, process your application, or offer you employment.

You can reach out to the Nous Group team by emailing [email protected] at any time to update your personal information and your resume, to ensure that the information we hold is complete, accurate and up to date. You can also delete your account at any time.

Depending on your home country, you may have certain rights (under applicable privacy laws) to request access, request correction, request erasure, object to processing, request the restriction of processing, or request the transfer of your personal information. For further details, refer to the Nous Group Privacy Policy.

Nous Group is committed to ensuring that the information you provide to us during the recruitment process is securely stored. Further details on our data security are outlined in the Nous Group Privacy Policy. 

We will only retain your personal information for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. 

For personal information collected during our recruitment processes:

• For applicants who are subsequently employed by Nous Group, your personal information will be retained and added to your employee records.
• For applicants who are not employed by Nous Group, we will retain your personal information for up to one (1) year after the relevant recruitment process is completed, at which time it will be deleted, unless otherwise agreed with you. E.g. where you have consented to us retaining / using your personal information for the purposes of providing you with information you are interested in receiving.
• We may retain your personal information for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

Where we no longer need to keep your personal information in accordance with this statement, we will take steps required by applicable privacy laws to destroy or permanently de-identify your personal information. 

If you wish to have your personal information destroyed or de-identified, please let us know and we will take steps required by applicable privacy laws to do so (unless we need to keep it for legal, auditing or internal risk management reasons, or as otherwise required or permitted by law).

If you have any questions about this statement, would like to exercise any right under this statement, or would like to make a complaint about the handling of your personal information, please email [email protected].

You also have the right to report concerns or make complaints to the privacy regulator in your jurisdiction. For further information on how to contact the privacy regulators in Australia, Canada and the UK, please refer to their websites below:

• Australia: Office of the Australian Information Commissioner   
• Canada: Office of the Privacy Commissioner of Canada (or the applicable provincial privacy regulator) 
• UK: UK Information Commissioner’s Office  

• Recruitment Privacy Statement FY25 26